1. Property and Rating
2. Regulatory and compliance
3. Field work
4. CRM
5. Bookings
6. Community portal
1. Property and Rating
2. Regulatory and compliance
3. Field work
4. CRM
5. Bookings
6. Community portal
1. Time integration, one transaction entered once, managed workflow seamlessly through a single common workflow accessible by users
2. Designed and built for the 21st century technology
3. An eco system that brings together disparate tools to run council operations, with its financial operations being available to users as a by-product of what they are doing, not an additional task.
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Datascape Financials, built by Datacom, gives councils clarity, control, and confidence across every aspect of financial management, from day-to-day transactions to strategic planning. Built specifically for local government in Australia, it unifies budgeting, accounting, contract management, asset tracking and reporting in a single, integrated, audit-ready platform.
Automated workflows and real-time dashboards replace manual effort, reduce duplication and ensure complete visibility across accounts, departments and projects. The result? Faster decisions, fewer risks and better value from every ratepayer dollar.
Source: Figures based on internal data and correct as at October 2025
Automated workflows and integration keep data flowing across accounts, payments, contracts and budgeting, reducing admin so teams focus on outcomes.
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From budget forecasting to payments, intuitive tools reduce processing delays and improve accuracy across every transaction.
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Centralised financial activity provides clear visibility across accounts, departments and assets with built-in compliance rules.
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Strengthen accountability while lowering compliance costs. Improve accuracy, reduce duplication and free up resources for communities.
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Make data-driven decisions with confidence
Real-time dashboards deliver instant financial visibility across departments. Leaders move from reactive firefighting to proactive strategic planning with live data.
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Strengthen public accountability and trust
Audit-ready controls and traceable reporting demonstrate responsible stewardship. Every decision is backed by accurate, traceable data that stands up to scrutiny.
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Reduce financial risk while maximising value
Built-in compliance controls and automated workflows lower governance costs. Reallocate saved resources toward community priorities that deliver measurable impact.
Reduce manual work, focus on meaningful tasks
Automated workflows handle invoice processing, reconciliation and approvals. Escape repetitive data entry and concentrate on strategic analysis and outcomes.
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Work from one intuitive platform
All financial functions: accounts, payments, contracts, budgeting, assets, live in a single connected system. No juggling multiple tools or disconnected databases.
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See your impact in real time
Track how your work connects to council projects and community outcomes. Clear visibility shows financial management supporting better resident services.
Transparent use of public funds
Communities gain confidence knowing rates and taxes are managed through rigorous, audit-ready systems with full accountability and compliance controls.
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Better services through smarter spending
Efficient financial management means more resources directed to community programs, infrastructure and services that improve daily life.
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Faster, more reliable council operations
Streamlined procurement and payment processes mean contractors paid on time, projects on budget and council delivers on community commitments.
Accounts Payable manages the complete creditor payment lifecycle—from invoice receipt and approval through to payment processing and audit compliance. Staff process invoices efficiently with automated approval workflows, purchase order matching, fraud mitigation controls and real-time visibility that tracks every transaction from receipt to payment.
Accounts Receivable manages the complete revenue collection lifecycle: from invoice generation and payment processing through to collections management and reconciliation. Staff optimise cash flow with automated payment processing, collections workflows, bulk write-off capabilities and real-time dashboards that provide visibility into outstanding receivables, overdue accounts and payment trends.
Bank Reconciliation ensures council bank records accurately reflect actual account balances: reconciling financial transactions against bank statements to identify and resolve discrepancies. Staff maintain financial integrity with automated transaction matching, real-time reconciliation capabilities, secure role-based access controls and comprehensive audit trails that support compliance and accurate financial reporting.
Contract Management provides centralised oversight of the complete contract lifecycle: from creation and scheduling through to amendments and completion. Staff manage contractual obligations with greater accuracy through a centralised contract register, integrated procurement workflows that link schedules with requisitions and purchase orders, milestone tracking and real-time visibility across all contractual activities.
Financial Assets serve as a central repository for managing the complete asset lifecycle: from acquisition and classification through to depreciation, revaluation and disposal. Staff maintain accurate financial records with automated depreciation processing, comprehensive asset movement tracking, compliance-ready reporting that meets accounting standards and integration with existing asset management systems for seamless data exchange.
General Ledger provides the financial foundation for council operations: designed around regional reporting requirements to ensure monthly and annual financial statements are generated on-time and without customisation. Staff gain real-time financial insight with a standardised chart of accounts, flexible reporting dimensions that support both statutory and management reporting, drill-down capabilities to transaction-level detail and consistent reporting across dashboards, Excel and business intelligence tools.
Purchasing streamlines the complete procurement workflow: from requisition and approval through to purchase order issuance and goods receipt. Staff ensure policy compliance and expenditure control with electronic requisitions, automated approval workflows based on delegated authority, centralised supplier management, invoice matching capabilities and comprehensive audit trails that provide full transparency across all purchasing activities.
Revenue Receipting enables flexible payment processing across all council services: from front counter and back office to direct debit collections. Staff streamline financial transactions with multi-module receipting that works across all Datascape services, cross-terminal functionality for various service points, automated merchant fee calculations, comprehensive receipt management capabilities and end-of-day reconciliation tools that ensure accurate banking and financial control.
Timesheets simplifies employee time recording and labor cost management: capturing work hours, leave, and allowances for accurate payroll and job costing. Staff streamline workforce tracking with integrated time recording, automated leave management, structured approval workflows, job costing integration that links labor to projects and activities and seamless payroll system integration that supports accurate financial processing.
Work Orders provides activity-based costing to track expenses, revenue, time and commitments within a flexible work order, project and programme hierarchy. Staff gain complete project financial visibility with the ability to define capital or operational jobs, roll-up reporting across project portfolios, real-time actual versus budget comparisons. Integrated timesheet and resource allocation enable comprehensive programme reporting that consolidates capital and operational works across the entire organisation.
Workforce and Resource Planning optimises personnel and equipment utilisation across council operations: ensuring the right people with the right skills are allocated to the right tasks at the right time. Staff improve operational efficiency with comprehensive planning and forecasting tools, dynamic scheduling for staff and resource assignments, centralised management of equipment and personnel, job resource booking capabilities with customisable types and visibility into employee schedules that enables coordination across departments and projects.
Financials works seamlessly across the Datascape platform, connecting to:
This integrated approach eliminates duplicate data entry, ensures real-time financial accuracy across council systems and gives staff complete visibility into all revenue and payment activity tied to properties, customers and services.
Datascape's Financials may also be able to integrate with your existing third party platform. Book a demo to discover how Financials can start redefining your everyday.
Financials is part of the Datascape platform
Datascape is an AI-enabled council software provided by Datacom to help councils across Australia deliver better community-centric services now and into the future. It represents a holistic shift for how local government can continue to redefine the everyday for their communities by being more responsive, transparent and accessible.
